Core Concepts
Understanding these core concepts will help you get the most out of Cyrus365 Projects.
Projects
A project is the top-level container for all your work. Each project has:
- •A unique name and optional description
- •Start and end dates for timeline planning
- •Multiple task groups for organizing work
- •Optional sprints for agile workflows
- •Team members with specific roles
Tasks
Tasks are the fundamental units of work. Each task includes:| Property | Description |
|---|---|
| Title | A short name for the task |
| Description | Detailed information (supports formatting) |
| Status | To Do, In Progress, Review, or Done |
| Priority | Low, Medium, High, or Urgent |
| Dates | Optional start and due dates |
| Assignees | One or more team members responsible |
| Sprint | Optional sprint assignment |
| Color | Visual color coding |
Groups
Groups are columns on the Board view that organize tasks by category or workflow stage. Common group setups include:- •By Status: Backlog → In Progress → Review → Done
- •By Team: Frontend, Backend, Design, QA
- •By Feature: User Auth, Dashboard, Settings
Sprints
Sprints are time-boxed iterations for agile workflows. Each sprint has:- •A name (e.g., "Sprint 1", "December Release")
- •Optional start and end dates
- •A status: Planning, Active, or Completed
Tasks can be assigned to sprints, and the Board view shows tasks organized by both sprint and group.
Drafts
Drafts is a special area for tasks that haven't been assigned to any group yet. Think of it as your task inbox—a place for new ideas before they're organized into your workflow.Views
Cyrus365 Projects offers multiple ways to view your work:
Board View
A Kanban-style board with draggable task cards. Perfect for visualizing workflow and moving tasks between stages.
Timeline View
A Gantt chart showing tasks on a timeline. Great for scheduling and seeing how tasks overlap.
Calendar View
A monthly or weekly calendar showing:
- •Task due dates as colored dots
- •Sprint ranges as background highlights
- •Important events and milestones
List View
A comprehensive table or tile view with:
- •Advanced filtering by status, priority, group, sprint, and assignee
- •Sortable columns
- •Inline editing for quick updates
Team Roles
Team members can have different access levels:
| Role | Description |
|---|---|
| Owner | Full access including project deletion |
| Admin | Can manage settings, members, and structure |
| Member | Can create and manage tasks |
| Viewer | Read-only access |
Comments
Every task has a comments section for team discussion. Comments appear in a WhatsApp-style chat format, making collaboration feel natural and conversational.
Activity Log
The activity log tracks all changes to a task—who changed what and when. This provides a complete audit trail of task history.